Personal Assistant

Skyy Design Workshop Pte. Ltd.

View: 106

Update day: 20-09-2023

Location: North

Category: Administrative / Clerical / Assistant


Salary: Negotiate

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Job content

Skyy Design are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

  • Reporting to senior management and performing secretarial and administrative duties.

  • Typing, formatting, and editing reports, documents, and presentations.

  • Entering data, maintaining databases, and keeping records.

  • Liaising with internal departments, answering calls, and making travel arrangements.

  • Managing internal and external correspondence on behalf of senior management.

  • Scheduling appointments, maintaining an events calendar, and sending reminders.

  • Copying, scanning, and faxing documents, as well as taking notes.

  • Preparing facilities for scheduled events and arranging refreshments, if required.

  • Ordering office supplies and replacements, as well as managing mail and courier services.

  • Observing best business practices and etiquette.

Personal Assistant Requirements:

  • 5 1/2 days week, 830am to 530pm, 9am to 6pm.

  • Certification in secretarial work, office administration, or related training.

  • 1-2 years of experience as a personal assistant would be advantageous.

  • Handle HR related matters including talent recruitment and leave administration.

  • Assist on recruitment matters such as job postings, scheduling of interviews and onboarding process of new staff.

  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

  • Advanced typing, note-taking, recordkeeping, and organizational skills.

  • Ability to manage internal and external correspondence.

  • Working knowledge of printers, copiers, scanners, and fax machines.

  • Proficiency in appointment scheduling.

  • Excellent written and verbal communication skills.

  • Exceptional interpersonal skills.

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Deadline: 04-11-2023

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