Manager, Facility & QEHS

Job content

Facility Management

• Develop building and warehouse preventive maintenance work plans and ensuring smooth operation of all facilities
• Ensuring all works and occupancy is in compliance with regulatory requirements
• Plan, schedule and coordinate all building/warehouse, mechanical and electrical maintenance programs and upgrading works
• To identify & report, whenever there are any potential operating problems for any maintenance work immediately without delay
• Prepare cost estimates of repair works, work specifications, invitation of quotation and recommendation for award of quotation
• Ensure buildings are always maintained to a good standard of cleanliness and security
• Conduct fire safety drill and trainings to occupants
• Prepare weekly work progress report for Management
• Oversee the overall security and car park system
• Ensuring fire safety requirements stipulated in Fire Safety Acts for CERT
• Any other related issues pertaining to properties, building works and security

Quality, Environment, Health and Safety (QEHS)

• Establish, implement and maintain processes needed for the Quality, Environment, Health and Safety (QEHS) Management
• Ensure all departments and identified personnel are competent to meet the company’s QEHS objective and that necessary systems and controls are in place
• Ensure compliance and perform regular audits in areas of operations and facilities, especially with relations to safety
• Ensure successful recertification of ISO standards such as ISO 9001, 14001, 45001, 27001 and any other required certifications and standards
• Provide advisory on all aspects of QEHS issues to other departments
• Develop HSE plans that comply with Company policies and procedures
• Ensure required QEHS trainings are implemented as part of the Company’s training program including training and briefing conducted by QEHS team members
• Manage Safety Statistic reporting within Singapore. Track and provide regular HSE performance reporting to the management and HSE Committee
• Ensure investigation and completion of process to close out of all Accident Investigation Reports and prepare/submit lessons learned to the management and HSE Committee
• Manage and support all internal and external audits in relations to QEHS
• Ensure work site risk assessment is carried out and drive QEHS campaigns to promote best practices

Qualifications and Experience

• Bachelor’s Degree in Facilities Management, Industrial Engineering or equivalent qualifications
• 10 to 12 years relevant work experience
• Experience in Freight Forwarding or Contract Logistics Industry is preferable
• Good Knowledge of Facilities Management requirements
• Good Knowledge of QHSE ISO requirements, internal and external auditing practices
• Strong Knowledge of local Building Regulations
• Strong Vendor Management
• Good Business Negotiations
• Strong Communications
• Strong Problem Solving
• Good Interpersonal Skills
• Good People Management and Development
• Good Service Orientation
• Good Change Management