Executive, Auxiliary Services

NTU University

View: 102

Update day: 10-02-2024

Location: Singapore

Category: Real Estate

Industry:

Salary: Negotiate

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Job content

The Office of Commercial and Auxiliary Services (OCAS) oversees the management of estate leases and commercial services, such as leasing of spaces for food and beverages, amenities & lifestyle services, short-term accommodation, meetings/events, as well as the management of auxiliary services such as car parks and shuttle bus services for the NTU’s main campus and the [email protected] centre.


OCAS is looking for an enthusiastic and dynamic individual to be part of the team that align with the strategic goals of the department and to manage the administrative and support functions to ensure its deliverables are met.


The individual should possess good communication skills with a customer-focus attitude and able to handle challenging customers.


Key responsibilities are:


Daily Administrative Tasks:



  • Handle hotline and role-based email accounts

  • Ensure operations are running smoothly by working closely with vendors

  • Processing invoices in Ariba systems and Statement of Account


Other Tasks:



  • Configuration and maintenance of the LED signboards

  • Conduct audits on the operators and ensure contract compliance

  • Manage event requests for carparks

  • Manage complaints and feedback

  • Work with vendor for carpark maintenance

  • Quality audit on vendors

  • Set up meetings

  • Analyze data on operational issues


  • Keep proper records of documentation

Job Requirements:



  • Diploma in any discipline

  • 2 years of relevant experience in administration / procurement, contracts management, financial transactions and operations management

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

  • Excellent communication skills

  • Strong problem-solving skills

Hiring Institution: NTU

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click

here
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Deadline: 26-03-2024

Click to apply for free candidate

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