Document Controller

Miclyn Express Offshore Pte Ltd

View: 126

Update day: 01-05-2023

Location: Singapore

Category: Administrative / Clerical / Assistant


Salary: Negotiate

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Job content

Job Responsibilities:

1) Documentation and Improvement

  • Ensure all the periodic reports (daily, weekly, monthly, quarterly, semi-annually, and annually) and ad-hoc reports are received, scanned (where applicable) and stored completely and appropriately in the designated repository platform.
  • Follow up closely with the relevant internal stakeholders on the complete, relevant and up-to-date documents.
  • Collaborate with internal stakeholders to maintain ISO status.
  • Improve the documentation system and methodology continuously.

2) Compliance

  • Follow IMS’s documentation policies and procedures.
  • Conduct periodic internal review (verification and validation) to ensure complete, relevant and up-to-date documents are in place.
  • Pre-check and involve closely to ensure there is no documentation gaps in the course of the internal/external audit by any external party.

3) Training

  • Train the relevant employees periodically on how to use, access and store documents with proper indexing/referencing.

4) Reporting

  • Generate periodic reports for BU management review

Job Requirements:

  • Diploma in Nautical Studies
  • Certificate of Competency, Class 3 (Deck)
  • Proficient in Microsoft Office
  • Be resourceful and resolve challenges arising from daily operations
  • Preferably several years of relevant experiences.
  • Strong planning, organising and documenting skill.
  • Strong attention to details and good in time management.
  • Strong sense of compliance to policies and procedures.
  • Good communication, interpersonal and presentation skill.
  • Good command of English (both spoken and in writing). Fluent in Mandarin, Bahasa, Thai or other languages is an added advantage.
  • Good in Microsoft Office application.
  • Able to work independently with minimum supervision.
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Deadline: 15-06-2023

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