Document Controller

Job content

Job Responsibilities:

1) Documentation and Improvement

• Ensure all the periodic reports (daily, weekly, monthly, quarterly, semi-annually, and annually) and ad-hoc reports are received, scanned (where applicable) and stored completely and appropriately in the designated repository platform.
• Follow up closely with the relevant internal stakeholders on the complete, relevant and up-to-date documents.
• Collaborate with internal stakeholders to maintain ISO status.
• Improve the documentation system and methodology continuously.

2) Compliance

• Follow IMS’s documentation policies and procedures.
• Conduct periodic internal review (verification and validation) to ensure complete, relevant and up-to-date documents are in place.
• Pre-check and involve closely to ensure there is no documentation gaps in the course of the internal/external audit by any external party.

3) Training

• Train the relevant employees periodically on how to use, access and store documents with proper indexing/referencing.

4) Reporting

• Generate periodic reports for BU management review

Job Requirements:

• Diploma in Nautical Studies
• Certificate of Competency, Class 3 (Deck)
• Proficient in Microsoft Office
• Be resourceful and resolve challenges arising from daily operations
• Preferably several years of relevant experiences.
• Strong planning, organising and documenting skill.
• Strong attention to details and good in time management.
• Strong sense of compliance to policies and procedures.
• Good communication, interpersonal and presentation skill.
• Good command of English (both spoken and in writing). Fluent in Mandarin, Bahasa, Thai or other languages is an added advantage.
• Good in Microsoft Office application.
• Able to work independently with minimum supervision.